Powering Africa Summit 2026 Sponsor Manual

Welcome to the Powering Africa Summit 2026.

This Sponsor Manual has been prepared to support your planning and participation at the Powering Africa Summit 2026. It outlines the key information, requirements, and deadlines to support a smooth lead-up to the event.

To help ensure effective coordination and delivery, Sponsors are requested to review this manual carefully and to complete and return all applicable forms to the relevant suppliers by the stated deadlines. Following the guidance and timelines in this document will help us deliver a successful event.

This manual complements our personalised service. If you require clarification, special assistance, or additional information, please contact the organising team using the email below:

events@energynet.co.uk

We look forward to a successful event together!

Wednesday 18^th March	Thursday 19^th March	Friday 20^th March
If you are planning to drop anything in the conference rooms: 15:00 – Sponsor set up	08:30 – Sponsor Setup 08:30-09:30 – Registration & Networking Breakfast 09:30 – Conference Starts 11:15-11:45 – Networking Coffee Break 13:00-14:30 – Networking Lunch 15:45-16:15 – Networking Coffee Break 17:30-20:00 – Gala Drinks Reception 20:00 – End of Day 1	08:00-09:00 – Registration & Networking Breakfast 09:00 – Conference Starts 10:15-10:45 – Networking Coffee Break 13:30-14:30 – Closing Lunch 14:30 – End of Day 2 14:30-15:30 – Sponsor Breakdown

Deadline date	Item	Requirements
17^th February 2026	Accommodation	If you would like to book a room at the JW Marriott – Washington DC at our discounted rate, please contact the Reservations Team using the details below and quote the event name. https://book.passkey.com/e/51151233 Telephone number: +1 800 393 2503 (when calling please quote the event name ‘PAS 2026’) After the deadline, you can book a room by emailing Lanita Hatcher (lanita.hatcher@marriott.com ). Prices may be different, and rooms are given on a first-come, first-served basis. We recommend booking early to make sure you have a room.
ASAP	Company Logo	Send company logo in an eps and jpeg format to events@energynet.co.uk
ASAP	Company Profile	Submit 150-word company profile to be included in the event website to marketing@energynet.co.uk
12^th March 2026	Health and Safety declaration form	If your contract includes a tabletop stand, please complete the online here: Compulsory Health and Safety Form – PAS 2026
20^th March	Delegate passes	Register staff passes. Please see this link to register. Use the code given in the welcome email to register your passes.

JW Marriott Washington, DC
1331 Pennsylvania Avenue NW Washington, D.C.
Telephone Number: +1 202 393 2000
Website: jwmarriottdc.com

Please schedule your shipment to arrive four days prior to the event start date to avoid additional storage fees
Use the name of the recipient who will be on site to receive and sign for packages
To Schedule package deliveries or for further information, please call +1 202 347 1351
Boxes, Tape and packaging supplies are available for purchase at the FedEx Office Business Centre found on the meeting room floor of JW Marriott

Please be advised that the venue charges the following fees for handling inbound and outbound charges:

All prices are subject to 26% taxable service charge and applicable taxes.

Exhibitors are responsible for arranging and paying all shipping charges directly with the shipping company. Please label shipments clearly and follow all deadlines and instructions to ensure smooth delivery to the venue.

Deadline date	Item	Requirement
ASAP	Sponsor Banner	If would like us to design you an event specific email footer to promote your sponsorship at Powering Africa Summit 2026, please email marketing@energynet.co.uk

If your contact includes a tabletop stand, your tabletop stand package will be as follows:

2 x rectangle tables (the measurement of 1 x rectangle table is 6′ x 30″)
Black tablecloths will be provided
2 x chairs
1 x power socket

You will need to supply your own corporate signage (pull up banners only) and extension leads. Please note, we only permit your branded pull up banners to be placed directly behind your tabletop stand.

If your contract includes a meeting room, your meeting room package will be as follows:

Boardroom set up including tables and chairs (please refer to the welcome email for the number of chairs provided)
Power sockets
Lights

Should you wish to order audio visual outside of your package, please use the event supplier portal provided by Encore: Encore EventNow | Audio Visual Solutions | Order Online

Should you wish to order any catering outside your package, please contact Robert Clark using this email address: robert.clark@marriott.com

Exhibitors can book additional AV services through Encore using the event’s supplier portal to enhance their stand, with all costs invoiced and paid directly to the supplier:
Encore EventNow | Audio Visual Solutions | Order Online

Complimentary throughout the event areas and networking hall.

For any catering requirements outside of your package, please contact Robert Clark:
robert.clark@marriott.com

The final floorplan will be issued approximately 1 week before the event.

If you require a visa invitation letter, please do ensure you get your registration completed urgently.
Please click here to request a visa invitation letter: Visa Invitation Letter

Please see the following link to EnergyNet Exhibitor Sustainability Guidance to see how we are working to deliver a more sustainable event by focusing on carbon emissions, event waste management, supply chain sustainability and social and economic impact: https://clarionevents.com/exhibitor-sustainability-guidance