West Africa Energy Cooperation Summit 2025 Sponsor Manual

This sponsor manual is designed to help you plan for your participation at the West Africa Energy Coorperation Summit 2025, providing you with useful information to ensure a smooth, trouble‑free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and return your completed forms to the correct suppliers by the stated deadlines.

If you need special assistance or clarification, contact us at: events@energynet.co.uk.

We look forward to a successful event together!

Build – 1st December 2025
Build 9am – 9pm

Day 1  – 2nd December 2025

Day 2  – 3rd December 2025  

Day 3  – 4th December 2025
Breakdown 5pm – 11pm

We have partnered with Kempinski to give WAECS attendees an exclusive discount on their Deluxe room: $400 per night (reduced from $472) | Book here

Alternatively, other nearby hotels are listed below for your convenience:

Urbano Hotel Accra – approximately 8 minutes’ drive from Kempinski.
Book here: www.urbanohotel-ghana.com
– $85 USD per night

The Pelican Hotel, Cantonments Accra – approximately 10 minutes’ drive from Kempinski.
Book here: www.thepelicanhotel.com
– $230 USD per night

Number One Oxford Street Hotel & Suites – approximately 8 minutes’ drive from Kempinski.
Book here: www.1oxfordstreetaccra.com
– $352 USD per night

Venue Name
Kempinski Hotel Gold Coast
Address: Ministries PMB, 66 Gamel Abdul Nasser Ave, Accra, Ghana
Website: www.kempinski.com
T: +233 24 243 6000

Taxi/Transport Info
Topreasons Accra
Tel +233 55 929 7448
enquiries@topreasonsco.com
https://www.topreasonsco.com

Mon – Saturday: 09:00 – 18:00
Sunday – Closed

Deliveries must NOT be made to the venue prior to 09:00 on Monday 1st December 2025.

Any deliveries that arrive before this date will be refused.  
All packages being shipped to the venue and collected must having a shipping label with the information listed below:

Event name: West Africa Energy Cooperation Summit 

Kempinski Hotel Gold Coast City Accra
PMB 66 – Ministries · Gamel Abdul Nasser Avenue, Ridge · Accra · Ghana
T +233 24 243 6000
M +233 54 012 3042


Company name of the sponsor, contact name and telephone number: XXX
Please note that all materials must be packed up and collected on the last day of the event (Thursday 4th December 2025). Any items not collected will be deemed as waste and a fee will be charged to the sponsor.

IMPORTANT: Sponsors have to tell us that they are sending parcels as the hotel won’t accept deliveries on our behalf. We have to be onsite to accept the deliveries.

Package includes:
2 × rectangle tables with cloths
4 × chairs
1 × power socket
Sponsors to supply corporate signage and extension leads.
Wi‑Fi available throughout.
For additional AV equipment, contact: events@energynet.co.uk

Setup: boardroom style, including table, chairs, power sockets, lighting.

For catered services or AV equipment, contact: Prosper Anku:
T: +228 22 23 86 00
M: +228 93 77 26 93
E: prosper.anku@kempinski.com

Please note: Space Only stands are not permitted at this event.

Final floorplan to be issued approximately 2 days before the event.

If you require a visa invitation letter, complete your registration as soon as possible. After this, please complete the form here to request your VISA letter.

In line with EnergyNet’s core values around sustainability at WAECS 2025 we are committed to minimising the environmental and social impact of the event, while promoting sustainable practices throughout the conference delivery. Below is an outline of how we will embed sustainability through our operations at the Kempinski Hotel Gold Coast City, Accra, Ghana.

Sustainable Venue Partnership: Kempinski Hotel Gold Coast City, Accra, Ghana.
The West Africa Energy Cooperation Summit (WAECS) is proud to partner with the Kempinski Hotel Gold Coast City, Accra, a venue that exemplifies environmental leadership through its EarthCheck Silver Certification. In collaboration with Kempinski’s sustainability and engineering teams, we are implementing initiatives that align with our shared vision of a low-impact, energy-efficient event. From advanced building automation systems and LED lighting to comprehensive waste segregation and recycling programs, every aspect of the venue supports our mission to deliver a more responsible and sustainable summit experience.

By partnering with Kempinski at WAECS we hope to actively champion the event’s sustainability performance for a greener, more responsible Summit experience for all participants and partners.

Sustainable Transportation
To reduce the environmental impact of travel, WAECS will coordinate shared transport services . Participants are encouraged to carpool, use electric or hybrid vehicles, and utilise local public transport wherever feasible. By prioritising collective and low-emission mobility, WAECS is taking proactive steps toward a more sustainable transportation footprint.

Carbon Footprint Monitoring
Throughout the Summit, WAECS will track and measure environmental performance across key impact areas including energy use, waste generation, transportation, and catering. This data will be collected in collaboration with Kempinski’s sustainability team to calculate the overall carbon footprint of the event. The insights gained will inform future reduction targets, reporting, and help establish WAECS as a regional benchmark for sustainable conference management.

Sustainable Dining & Catering
Kempinski’s team is dedicated to environmentally responsible dining, sourcing locally grown and organic ingredients from regional suppliers to support Ghana’s agricultural economy while minimising food miles. Menus for WAECS will feature seasonal, plant-forward options, with careful attention to food waste reduction and composting of organic materials. Single-use plastics have been eliminated across all food and beverage service areas, ensuring a dining experience that reflects both luxury and sustainability.

Sustainable Signage & Printing
In line with our commitment to reducing material waste, WAECS 2025 is working exclusively with eco-friendly signage suppliers who use recyclable, non-PVC substrates, water-based inks, and lightweight materials to lower transport emissions. All printed materials will be produced using recycled or FSC-certified paper, with limited lamination and plastic finishes. Wherever possible, digital displays and reusable branding elements will replace traditional print signage — enabling us to create a professional, visually engaging environment with minimal environmental impact.